REGULAR MEETING
February 9, 2012
*DRAFT* MINUTES
Mayor Tony Haag called the meeting to order in the Town meeting room, at 120 West Main at 7:00 P.M. Present were Council Members Craig Bergstedt, Gregg Dietz, Tyler Richardson, and Dan Ryan. Also present were Town Superintendant Stuart Cooper, Chief of Police Dennis Hengel and Clerk/Treasurer Pam Humphrey as well several citizens.
February 9, 2012
*DRAFT* MINUTES
Mayor Tony Haag called the meeting to order in the Town meeting room, at 120 West Main at 7:00 P.M. Present were Council Members Craig Bergstedt, Gregg Dietz, Tyler Richardson, and Dan Ryan. Also present were Town Superintendant Stuart Cooper, Chief of Police Dennis Hengel and Clerk/Treasurer Pam Humphrey as well several citizens.
PUBLIC COMMENTS:
Dennis Hengel, Chief of Police: He presented the council with his philosophy and outlook for the Police Department. He recognized Officers Rocky Hamilton and Austin Owens with a certificate to officially complete their one year probationary period. He commended the officers for their contributions to the community. They have excellent working relationships with other Town employees, the fire department and other law enforcement agencies in the valley.
Mayor Haag also commended the officers for the excellent jobs that they are doing here in Manhattan and how the Town appreciates them and the jobs they do.
Dennis Hengel, Chief of Police: He presented the council with his philosophy and outlook for the Police Department. He recognized Officers Rocky Hamilton and Austin Owens with a certificate to officially complete their one year probationary period. He commended the officers for their contributions to the community. They have excellent working relationships with other Town employees, the fire department and other law enforcement agencies in the valley.
Mayor Haag also commended the officers for the excellent jobs that they are doing here in Manhattan and how the Town appreciates them and the jobs they do.
LIBRARY MID-YEAR UPDATE:
Trudy Dundas, Librarian: She presented the Council with an update of what is happening at the Library. She has presented the Library's progress to the County Commissioners also. The library has had a 10% increase in patrons. She highlighted some of the things happening at the library throughout the year. The Council complimented Trudy on the great work she is doing at the library.
Trudy Dundas, Librarian: She presented the Council with an update of what is happening at the Library. She has presented the Library's progress to the County Commissioners also. The library has had a 10% increase in patrons. She highlighted some of the things happening at the library throughout the year. The Council complimented Trudy on the great work she is doing at the library.
WATER BASE RATE DISCUSSION:
Motion- Richardson, Second- Dietz, Vote- Unanimous: Motion passed to set a public hearing at the March 8 meeting and consider a resolution to remove the base gallons from the base water rates.
The Council discussed the idea of removing the included gallons in the base rate for water. Most residential units have a ¾" meter. Currently there are 3000 gallons included in the base rate. Approximately 250 residents do not use the entire 3000 gallons. A resolution would be necessary to change the rate structure. A public hearing is not required to lower rates, but the Council felt that a public hearing would be a good idea in this case.
Motion- Richardson, Second- Dietz, Vote- Unanimous: Motion passed to set a public hearing at the March 8 meeting and consider a resolution to remove the base gallons from the base water rates.
The Council discussed the idea of removing the included gallons in the base rate for water. Most residential units have a ¾" meter. Currently there are 3000 gallons included in the base rate. Approximately 250 residents do not use the entire 3000 gallons. A resolution would be necessary to change the rate structure. A public hearing is not required to lower rates, but the Council felt that a public hearing would be a good idea in this case.
RESOLUTION NO. 11-018, Retention Schedule:
Motion- Dietz; Second- Ryan; Vote- Unanimous: Motion passed to adopt Resolution No. 11-018, a resolution of the Town Council of the town of Manhattan, Montana, adopting retention and disposition schedules for the Town of Manhattan.
Motion- Dietz; Second- Ryan; Vote- Unanimous: Motion passed to adopt Resolution No. 11-018, a resolution of the Town Council of the town of Manhattan, Montana, adopting retention and disposition schedules for the Town of Manhattan.
RESOLUTION NO. 11-019, Capital Improvements:
Motion- Ryan; Second- Dietz; Vote- Unanimous: Motion passed to adopt Resolution No. 11-019, a resolution of the Town Council of the Town of Manhattan, Montana, amending the capitalization threshold for capital assets section of Resolution No. 439, regarding capitalization of capital assets, infrastructure and inventory for the town of Manhattan, Montana.
PDM/DEHAAN PROPERTY TAX ABATEMENT:
Set public hearing
Set for March 8, 2012
Motion- Ryan; Second- Dietz; Vote- Unanimous: Motion passed to adopt Resolution No. 11-019, a resolution of the Town Council of the Town of Manhattan, Montana, amending the capitalization threshold for capital assets section of Resolution No. 439, regarding capitalization of capital assets, infrastructure and inventory for the town of Manhattan, Montana.
PDM/DEHAAN PROPERTY TAX ABATEMENT:
Set public hearing
Set for March 8, 2012
BOS FIRST MINOR SUBDIVISION-Zoning Amendment:
Set public hearing
Set for March 8, 2012
Set public hearing
Set for March 8, 2012
UPDATE ON WATER TOWER PER AND GRANT APPLICATIONS:
State statute mandates how engineers are chosen for projects within a municipality. In October of 2011 the Council voted to pursue a PER for a water tower with the hopes of securing grant funding to help with the project. A Request for Qualifications was published in the Bozeman Daily Chronicle as required by State Statute. Proposals were sent in by eight engineering firms. A five member selection committee scored the proposals and offered interviews to the top three scorers. After interviewing, the committee chose Great West Engineering to do the PER and apply for the grants. Great West had a very impressive record of writing and receiving grants.
State statute mandates how engineers are chosen for projects within a municipality. In October of 2011 the Council voted to pursue a PER for a water tower with the hopes of securing grant funding to help with the project. A Request for Qualifications was published in the Bozeman Daily Chronicle as required by State Statute. Proposals were sent in by eight engineering firms. A five member selection committee scored the proposals and offered interviews to the top three scorers. After interviewing, the committee chose Great West Engineering to do the PER and apply for the grants. Great West had a very impressive record of writing and receiving grants.
CONSENT AGENDA:
Motion- Richardson; Second- Ryan; Vote- Unanimous: Motion passed to approve the consent agenda.
Town Licenses: Koessl Construction, Comfort Systems of Montana, Inc., and Western Heritage Masonry.
Kennel Licenses: Ray Keil (renewal)
Chicken Coop Licenses: Andy and Katie Powner (renewal) and Murray and Brenda Townsend (renewal)
Approval of Minutes: Regular Meeting minutes from January 12, 2012.
Claims: Dated 01/13/12 - 02/09/12 totaling $ 99,139.22 including payroll.
Motion- Richardson; Second- Ryan; Vote- Unanimous: Motion passed to approve the consent agenda.
Town Licenses: Koessl Construction, Comfort Systems of Montana, Inc., and Western Heritage Masonry.
Kennel Licenses: Ray Keil (renewal)
Chicken Coop Licenses: Andy and Katie Powner (renewal) and Murray and Brenda Townsend (renewal)
Approval of Minutes: Regular Meeting minutes from January 12, 2012.
Claims: Dated 01/13/12 - 02/09/12 totaling $ 99,139.22 including payroll.
Mayor Haag set a special meeting for February 23, 2012 at 6:30 a.m. to meet with the Fire Chief regarding the purchase of a new fire truck.
Councilman Bergstedt expressed that the Council may need to have more contact with the fire department when they are working on a large purchase like this. He would like to see the fire department association present more information to the Council so the Council can make good, informed decisions for the Town and the Fire Department.
Councilman Bergstedt expressed that the Council may need to have more contact with the fire department when they are working on a large purchase like this. He would like to see the fire department association present more information to the Council so the Council can make good, informed decisions for the Town and the Fire Department.
Councilman Bergstedt reported that he is working on a new CTEP project for a section of sidewalk at the end of the trail on Fulton and Dry Creek Rd. CTEP has a 13.42% match required. They are also working on other funding options, such as Safe Routes To School. They are also working on some of the ditch issues there.
Councilman Richardson asked about an update on the flashing light sign that the State was to install by the school. When Chief Hengel last called the, they indicated that there was a new engineer on staff and they wanted to take another look at the corner where Yadon meets Dry Creek. Mayor Haag asked Chief Hengel to follow up with the State and see if he can get an update.
Mayor Haag had an update on Nixon Gulch Road. He stated that he was approached by County personnel asking if the Town would be on board to pay some amount for millings to pave Nixon Gulch Road if the County did the base work. He has received many calls from people with concerns about the road, so he has checked with the County for clarification. He has since found out that those millings might not be available this year. Council discussion included that paving the road is not a priority to the current citizens of Manhattan. The Town does not have the money to even bring it up to gravel specs. Future or existing development should pay to improve the road, not the taxpayers of Manhattan. One suggestion was to post a Rough Road sign and a restricted speed limit sign and enforce it. Chief Hengel was asked to follow up on the signage with the Town Attorney. Currently, the County requires developments to pave roads to their development through subdivision regulations. The development that uses the road went in just before those regulations were put in place. Mayor Haag has suggested that the residents there form an RID to pave the road themselves.
The Town has a $200,000 EECBG grant for energy saving projects. An Energy Engineer is currently conducting an audit to identify needs. Projects will then be identified and written into the contract. If there is money left over, it can be passed through to a non-profit like the school.
ADJOURN:
Motion- Richardson; Second- Dietz; Vote- Unanimous: Motion passed to adjourn the meeting.
ADJOURN:
Motion- Richardson; Second- Dietz; Vote- Unanimous: Motion passed to adjourn the meeting.
________________________________________________________________________________________________________
CITY-COUNTY PLANNING BOARD
REGULAR MEETING
February 15, 2012
*DRAFT* MINUTES
REGULAR MEETING
February 15, 2012
*DRAFT* MINUTES
CALL TO ORDER
President, Steve Whitney called the meeting to order in the Town Meeting Room, at 120 West Main at 7:00 PM.
ROLL CALL: Board members present were Dave Schlat, and Alvin VanderVos. Also present were Town Planner Ralph Johnson, and Secretary Pam Humphrey. Also present were the applicant and his engineer.
Excused: Dave Rowell, Dave Hebner, Bob Dewit, Carl Schutter, John Schutter
A quorum was not present.
President, Steve Whitney called the meeting to order in the Town Meeting Room, at 120 West Main at 7:00 PM.
ROLL CALL: Board members present were Dave Schlat, and Alvin VanderVos. Also present were Town Planner Ralph Johnson, and Secretary Pam Humphrey. Also present were the applicant and his engineer.
Excused: Dave Rowell, Dave Hebner, Bob Dewit, Carl Schutter, John Schutter
A quorum was not present.
PUBLIC COMMENT/COMMUNICATIONS:
None
None
NEW BUSINESS
Bos Minor Subdivision- Zoning Amendment:
Ralph Johnson, Town Planner: He reviewed the request of the applicant to change the zoning designation of the tract from R-1 to Rural Residential. He stated that the request is appropriate because it is intended for the type of use proposed. He referred to the MCA established 12 point test. The applicant has turned in and analyzed the requirements. Ralph's analysis also was in agreement with the applicant's. He reviewed some of the requirements in depth. Staff Recommendation was that public comment must be considered but hearing no significant comment to the contrary, staff recommends approval of the proposed amendment to the zoning map to designate Lot 1B of the Bos Minor Subdivision as Rural Residential.
Brandon Spitzer, Engineer for applicant: The requirements for final plat approval will be addressed as they go through the process. Everything is in place for the future.
Public Hearing
No Public Comment
Discussion
Board discussion included weed control, which is addressed in the subdivision preliminary plat application.
Steve Whitney: He stated that he would recommend that the Town Council consider the zoning change from R-1 to Rural Residential and that he concurs with the staff report.
David Schlat: He also stated that he agreed with the staff report.
Alvin VanderVos: He also stated that he agreed with the staff report.
Bos Minor Subdivision- Zoning Amendment:
Ralph Johnson, Town Planner: He reviewed the request of the applicant to change the zoning designation of the tract from R-1 to Rural Residential. He stated that the request is appropriate because it is intended for the type of use proposed. He referred to the MCA established 12 point test. The applicant has turned in and analyzed the requirements. Ralph's analysis also was in agreement with the applicant's. He reviewed some of the requirements in depth. Staff Recommendation was that public comment must be considered but hearing no significant comment to the contrary, staff recommends approval of the proposed amendment to the zoning map to designate Lot 1B of the Bos Minor Subdivision as Rural Residential.
Brandon Spitzer, Engineer for applicant: The requirements for final plat approval will be addressed as they go through the process. Everything is in place for the future.
Public Hearing
No Public Comment
Discussion
Board discussion included weed control, which is addressed in the subdivision preliminary plat application.
Steve Whitney: He stated that he would recommend that the Town Council consider the zoning change from R-1 to Rural Residential and that he concurs with the staff report.
David Schlat: He also stated that he agreed with the staff report.
Alvin VanderVos: He also stated that he agreed with the staff report.
OLD BUSINESS
None
None
PLANNERS REPORT:
None
None
APPROVAL OF MINUTES - January 18, 2012
No quorum present.
No quorum present.
PUBLIC COMMENT:
None
None
ADJOURN:
Meeting adjourned by President Steve Whitney.
Meeting adjourned by President Steve Whitney.
Local Weather
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